{"id":9225,"date":"2023-05-01T00:33:10","date_gmt":"2023-05-01T07:33:10","guid":{"rendered":"https:\/\/staging.evolphin.com\/blog\/?p=9225"},"modified":"2023-05-03T04:18:53","modified_gmt":"2023-05-03T11:18:53","slug":"digital-asset-management-version-control","status":"publish","type":"post","link":"https:\/\/staging.evolphin.com\/blog\/digital-asset-management-version-control\/","title":{"rendered":"Digital Asset Management Version Control"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"9225\" class=\"elementor elementor-9225\" data-elementor-post-type=\"post\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-6bfaf955 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"6bfaf955\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-274a8c5b\" data-id=\"274a8c5b\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-62dbe078 elementor-widget elementor-widget-text-editor\" data-id=\"62dbe078\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>One of the most expensive graphic design errors that never made it into the media was chalked down to a small design mistake.<\/p><p>The team designing the covers for a popular casino\u2019s slot machines sent the wrong design file version to the manufacturer, leading to thousands of dollars worth of unusable slot machine covers being manufactured and shipped.<\/p><p class=\"\">Sadly, these losses could have been prevented with an effective <i>digital asset management version control system<\/i>.<\/p><p>Digital asset management version control is a big phrase for the often missed practice that takes the frustration out of creative teams\u2019 collaboration. To fully understand the transformative effect of this practice, it is important to define each part of the phrase distinctly.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-4d2ddee9 elementor-toc--minimized-on-tablet elementor-widget elementor-widget-table-of-contents\" data-id=\"4d2ddee9\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;headings_by_tags&quot;:[&quot;h2&quot;,&quot;h3&quot;],&quot;exclude_headings_by_selector&quot;:&quot;#efficient-howtos&quot;,&quot;marker_view&quot;:&quot;bullets&quot;,&quot;icon&quot;:{&quot;value&quot;:&quot;far fa-circle&quot;,&quot;library&quot;:&quot;fa-regular&quot;},&quot;no_headings_message&quot;:&quot;No headings were found on this page.&quot;,&quot;minimize_box&quot;:&quot;yes&quot;,&quot;minimized_on&quot;:&quot;tablet&quot;,&quot;hierarchical_view&quot;:&quot;yes&quot;,&quot;min_height&quot;:{&quot;unit&quot;:&quot;px&quot;,&quot;size&quot;:&quot;&quot;,&quot;sizes&quot;:[]},&quot;min_height_tablet&quot;:{&quot;unit&quot;:&quot;px&quot;,&quot;size&quot;:&quot;&quot;,&quot;sizes&quot;:[]},&quot;min_height_mobile&quot;:{&quot;unit&quot;:&quot;px&quot;,&quot;size&quot;:&quot;&quot;,&quot;sizes&quot;:[]}}\" data-widget_type=\"table-of-contents.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-toc__header\">\n\t\t\t\t\t\t<h4 class=\"elementor-toc__header-title\">\n\t\t\t\tTable of Contents\t\t\t<\/h4>\n\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-toc__toggle-button elementor-toc__toggle-button--expand\" role=\"button\" tabindex=\"0\" aria-controls=\"elementor-toc__4d2ddee9\" aria-expanded=\"true\" aria-label=\"Open table of contents\"><i aria-hidden=\"true\" class=\"fas fa-chevron-down\"><\/i><\/div>\n\t\t\t\t<div class=\"elementor-toc__toggle-button elementor-toc__toggle-button--collapse\" role=\"button\" tabindex=\"0\" aria-controls=\"elementor-toc__4d2ddee9\" aria-expanded=\"true\" aria-label=\"Close table of contents\"><i aria-hidden=\"true\" class=\"fas fa-chevron-up\"><\/i><\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<div id=\"elementor-toc__4d2ddee9\" class=\"elementor-toc__body\">\n\t\t\t<div class=\"elementor-toc__spinner-container\">\n\t\t\t\t<i class=\"elementor-toc__spinner eicon-animation-spin eicon-loading\" aria-hidden=\"true\"><\/i>\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-75c84c6f elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"75c84c6f\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-453cccff\" data-id=\"453cccff\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-d026ee5 elementor-widget elementor-widget-heading\" data-id=\"d026ee5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">What is a digital asset management (DAM) system?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2e96b364 elementor-invisible elementor-widget elementor-widget-image\" data-id=\"2e96b364\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;_animation&quot;:&quot;fadeInUp&quot;}\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"830\" height=\"535\" src=\"https:\/\/staging.evolphin.com\/blog\/wp-content\/uploads\/2023\/05\/web-client-crop-with-metadata-22.png\" class=\"attachment-full size-full wp-image-9241\" alt=\"DAM Allows Repurposing brand assets from any web browser\" srcset=\"https:\/\/staging.evolphin.com\/blog\/wp-content\/uploads\/2023\/05\/web-client-crop-with-metadata-22.png 830w, https:\/\/staging.evolphin.com\/blog\/wp-content\/uploads\/2023\/05\/web-client-crop-with-metadata-22-300x193.png 300w, https:\/\/staging.evolphin.com\/blog\/wp-content\/uploads\/2023\/05\/web-client-crop-with-metadata-22-768x495.png 768w\" sizes=\"(max-width: 830px) 100vw, 830px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-63def2d7 elementor-widget elementor-widget-text-editor\" data-id=\"63def2d7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>A <a href=\"https:\/\/evolphin.com\/digital-asset-management\/\" target=\"_blank\" rel=\"noopener\">digital asset management (DAM) system<\/a> is a centralized software-based platform accessible to various teams simultaneously for organizing, managing, and <a href=\"https:\/\/learn.evolphin.com\/evolphin-zoom\/business-owners\/collaborate-with-partners\/\" target=\"_blank\" rel=\"noopener\">collaborating<\/a> with all digital and creative assets. This platform is fundamental to media-centric activities (branding and marketing, for example). It primarily drives content management systems and workflows characterized by editing and repurposing media files to suit various channels.\u00a0\u00a0<\/p><p>More importantly for the digital transformation seeker, DAM software also enables organizations to easily store and retrieve digital assets most relevant to maintaining brand consistency across the board. This high level of relevance improves operational efficiency in organizations by reducing the risk of error and miscommunication.\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-abc12e5 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"abc12e5\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-192e71e\" data-id=\"192e71e\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-65e39ba elementor-widget elementor-widget-heading\" data-id=\"65e39ba\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">How does version control work?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0ec3c0e elementor-widget elementor-widget-text-editor\" data-id=\"0ec3c0e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Graphic design teams for example will use <a href=\"https:\/\/docs.google.com\/document\/d\/1K8qrGxKeDl5gnixLCeiCWUcIp3SbX-Pn\/edit?usp=sharing&amp;ouid=101079391512073529589&amp;rtpof=true&amp;sd=true\" target=\"_blank\" rel=\"noopener nofollow\">image version control<\/a> to manage and track multiple\u00a0 versions of the same image from a single location (usually a DAM system). It keeps users working on the correct asset while allowing other stakeholders to monitor how assets change over time.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b1fc225 elementor-invisible elementor-widget elementor-widget-image\" data-id=\"b1fc225\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;_animation&quot;:&quot;fadeInUp&quot;}\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"1400\" height=\"923\" src=\"https:\/\/staging.evolphin.com\/blog\/wp-content\/uploads\/2023\/04\/optVersion-control-all-asset-type.png\" class=\"attachment-full size-full wp-image-9237\" alt=\"Screenshot of Evolphin Digital Asset Management Smart Version Control\" srcset=\"https:\/\/staging.evolphin.com\/blog\/wp-content\/uploads\/2023\/04\/optVersion-control-all-asset-type.png 1400w, https:\/\/staging.evolphin.com\/blog\/wp-content\/uploads\/2023\/04\/optVersion-control-all-asset-type-300x198.png 300w, https:\/\/staging.evolphin.com\/blog\/wp-content\/uploads\/2023\/04\/optVersion-control-all-asset-type-1024x675.png 1024w, https:\/\/staging.evolphin.com\/blog\/wp-content\/uploads\/2023\/04\/optVersion-control-all-asset-type-768x506.png 768w\" sizes=\"(max-width: 1400px) 100vw, 1400px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f979e1e elementor-widget elementor-widget-text-editor\" data-id=\"f979e1e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Let&#8217;s take the example of a flagship product image to see how version control works in digital asset management.<\/p><p>In practice, even with a definitive master copy, a team will likely keep various iterations of the same product image file &#8211; cropped, reformatted, or enhanced in subtly different ways &#8211; for use on its website, social media, email marketing, etc.<\/p><p>Version control helps manage these iterations, making the right file available for the right channel. It also enables businesses to preserve all previous versions of their digital files alongside an unaltered original.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-3e848c72 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"3e848c72\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-20c404f3\" data-id=\"20c404f3\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-79b890b1 elementor-widget elementor-widget-heading\" data-id=\"79b890b1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Versions are not Variations or Renditions.<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-174e629 elementor-widget elementor-widget-text-editor\" data-id=\"174e629\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>When it comes to digital asset management, it&#8217;s important to understand the difference between versions, variations, and renditions. While these terms appear interchangeable, they have distinct characteristics with implications for managing digital assets.\u00a0<\/p><h4>Versions<\/h4><p>A version is a unique iteration of a digital asset that has been updated or modified in some way (for example, updating color, adding text, or cropping). Multiple versions of the same file will show a trackable history of the file\u2019s evolution over time.<\/p><p>These versions can also be managed and organized through a version control system. Version control systems keep collaborators working on the latest file version, reducing the risk of error and conflicts.<\/p><h4>Variations<\/h4><p>Variations, on the other hand, refer to different iterations of the same asset created for different use cases or formats. For example, one image file could have several size variations to fit different channels or platforms, such as social media, print, or email.<\/p><p>Variations are not typically tracked through a version control system as incremental changes to a file version. Rather, they are managed as separate files, distinct from the original file. Variations can be created from any version of an asset, including the original.<\/p><h4>Renditions<\/h4><p>Renditions refer to different versions of a digital asset created for specific use cases, such as different resolutions or file types. For example, a high-resolution image could be converted to a lower-resolution version for web use or converted into a different file type (jpeg to png, for example)\u00a0 for a specific application.<\/p><p>Like variations, renditions are not usually tracked through a version control system and are managed separately from the original asset.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-f34ecad elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"f34ecad\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-d9acf3b\" data-id=\"d9acf3b\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-e81fd38 elementor-widget elementor-widget-heading\" data-id=\"e81fd38\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Version Control Is a Must-Have Feature for Digital Asset Management Solutions<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-63f908d elementor-widget elementor-widget-video\" data-id=\"63f908d\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;video_type&quot;:&quot;hosted&quot;,&quot;controls&quot;:&quot;yes&quot;}\" data-widget_type=\"video.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"e-hosted-video elementor-wrapper elementor-open-inline\">\n\t\t\t\t\t<video class=\"elementor-video\" src=\"https:\/\/evolphin.com\/wp-content\/uploads\/2022\/07\/Conflict-detection-alert.mp4\" controls=\"\" preload=\"metadata\" controlsList=\"nodownload\"><\/video>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-3e49af4 elementor-widget elementor-widget-text-editor\" data-id=\"3e49af4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>In the journey to transforming your organization\u2019s digital strategy, several reasons exist for insisting on robust version control capabilities as a must-have for your prospective digital asset management system.<\/p><p>First, version control capabilities incorporated in a digital asset management solution help to reclaim wasted time from the creative workflow. Direct access to specific file versions reduces the number of clicks (and time) needed to find assets, saves collaborators from duplicating efforts, and frees up time to focus on creative tasks rather than administrative tasks.<\/p><p>Version control also helps teams efficiently access and manage assets\u2019 rights and licenses to avoid legal issues. Finally, version control facilitates more efficient sharing and distribution of assets with clients and contributors.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-9b1dba9 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"9b1dba9\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-208b626\" data-id=\"208b626\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-7cdfc78 elementor-widget elementor-widget-heading\" data-id=\"7cdfc78\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Benefits of DAM Versioning<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-fa06994 elementor-widget elementor-widget-text-editor\" data-id=\"fa06994\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Versioning is a critical aspect of digital asset management that improves the quality of creative outputs, team efficiency, and return on investment. To understand this further, here are some benefits of DAM versioning:<\/p><h3>Improves Efficiency and Team Collaboration<\/h3><p>When properly integrated into an asset management system, DAM versioning goes one step further than offering users control over their files. It additionally provides granular control over file versions so collaborators can cut to the chase, collaborate without version conflicts, and complete their projects faster.<\/p><p>Versioning also allows teams to view a history of critical digital assets, making comparisons (and subsequently, decision-making) easier.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-129f86c elementor-invisible elementor-widget elementor-widget-image\" data-id=\"129f86c\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;_animation&quot;:&quot;fadeInUp&quot;}\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"1280\" height=\"502\" src=\"https:\/\/staging.evolphin.com\/blog\/wp-content\/uploads\/2023\/05\/opt2-Loosing-Versions.png\" class=\"attachment-full size-full wp-image-9243\" alt=\"DAM Version Control Built-in Conflict Detection\" srcset=\"https:\/\/staging.evolphin.com\/blog\/wp-content\/uploads\/2023\/05\/opt2-Loosing-Versions.png 1280w, https:\/\/staging.evolphin.com\/blog\/wp-content\/uploads\/2023\/05\/opt2-Loosing-Versions-300x118.png 300w, https:\/\/staging.evolphin.com\/blog\/wp-content\/uploads\/2023\/05\/opt2-Loosing-Versions-1024x402.png 1024w, https:\/\/staging.evolphin.com\/blog\/wp-content\/uploads\/2023\/05\/opt2-Loosing-Versions-768x301.png 768w\" sizes=\"(max-width: 1280px) 100vw, 1280px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-fb4dbb8 elementor-widget elementor-widget-text-editor\" data-id=\"fb4dbb8\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Robust DAM systems offer smart link management, which disseminates file updates to all authorized users without the need to distribute new links or embed codes, further reducing the margin for error in collaboration.<\/p><h3>Maintains Brand Consistency<\/h3><p>Versioning is essential for maintaining brand consistency across different channels and campaigns. With a single source of truth for all digital assets, all stakeholders benefit from easy access to the desired version of any asset required for a project.\u00a0<\/p><p>In addition, each indexed file contains detailed metadata that tracks the file usage history and its change history over time. This data helps users track asset version history and identify each published file\u2019s location to keep assets in production consistent with published assets.\u00a0<\/p><h3>Reduces Cost through Streamlined Workflow<\/h3><p>DAM versioning also helps users save the cost of operational inefficiencies that stem from a poorly optimized workflow.\u00a0<\/p><p>For example, more time spent on finding the right file versions can lead to efficiency losses from context switching and duplicated efforts that might require the intervention of multiple team members. A capable version control system eliminates this problem with automatically updated assets and asset versions.\u00a0<\/p><p>Businesses can significantly reduce costs and improve their bottom line by avoiding unnecessary extra work and using the most appropriate and relevant asset versions.<\/p><h3>Reduces the Risk of Expensive Errors<\/h3><p>DAM (Digital Asset Management) versioning is crucial in minimizing the risk of expensive errors by streamlining the tracking and management of media licensing.\u00a0<\/p><p>In today&#8217;s rapidly evolving media landscape, manual methods for tracking media licenses (such as spreadsheets or third-party licensing solutions) leave room for human error. DAM versioning with built-in <a href=\"https:\/\/blog.evolphin.com\/how-to-do-rights-management-right\/\" target=\"_blank\" rel=\"noopener\">digital rights management<\/a> capabilities significantly reduces this risk by triggering notifications to prevent the use of expired assets.\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-029cb3a elementor-invisible elementor-widget elementor-widget-image\" data-id=\"029cb3a\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;_animation&quot;:&quot;fadeInUp&quot;}\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"460\" src=\"https:\/\/staging.evolphin.com\/blog\/wp-content\/uploads\/2023\/05\/DRM-Expired.webp\" class=\"attachment-full size-full wp-image-9244\" alt=\"Digital Asset Management System Prevents Using Expired Digital Assets\" srcset=\"https:\/\/staging.evolphin.com\/blog\/wp-content\/uploads\/2023\/05\/DRM-Expired.webp 800w, https:\/\/staging.evolphin.com\/blog\/wp-content\/uploads\/2023\/05\/DRM-Expired-300x173.webp 300w, https:\/\/staging.evolphin.com\/blog\/wp-content\/uploads\/2023\/05\/DRM-Expired-768x442.webp 768w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f69bdba elementor-widget elementor-widget-text-editor\" data-id=\"f69bdba\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>A robust DAM system also provides an auditable trail of licensed content usage, which can be invaluable to legal departments. In the event of disputes, these can be used to track individual assets across various projects, enabling quick identification of content requiring re-editing or removal due to licensing changes.<\/p><p>With these capabilities, DAM versioning transforms potential licensing challenges into easily manageable tasks.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-10d63b6 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"10d63b6\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-2952cde\" data-id=\"2952cde\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-09a4ea6 elementor-widget elementor-widget-heading\" data-id=\"09a4ea6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">How does Digital Asset Management Software Help in Version Control?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2710fe2 elementor-widget elementor-widget-text-editor\" data-id=\"2710fe2\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\tWhile standalone version control tools exist, they offer limited benefits compared to DAM version control systems.\n\nHere are three advantages that DAM-integrated version control systems have over standalone version control tools:\n<h3>1. Workflow integration benefits<\/h3>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-efe6db0 elementor-widget elementor-widget-text-editor\" data-id=\"efe6db0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Collaborative teams (like marketing teams, for example) often rely on a suite of tools and systems to complete their tasks. Version control tools integrated with a single point of truth (and their integrations with third-party workflow applications) enable teams to reap the benefits of full process efficiency.<\/p><p>When integrated with other applications and databases that constitute part of a team\u2019s toolset, version control helps to streamline team workflow and drives a faster and more efficient process completion.\u00a0<\/p><h3>2. Metadata-driven Automatic Updates<\/h3><p>Using <a href=\"https:\/\/help.evolphin.com\/administration-server\/metadata\/configuring-metadata\/\" target=\"_blank\" rel=\"noopener\">metadata capabilities<\/a>, DAM platforms enable users to update assets automatically and transparently. This is superior to the manual method of replacing old assets with new assets, losing the opportunity to track all the previous iterations of the asset.<\/p><p>Additionally, tracked metadata attached to all digital assets allows users to search for, and retrieve files based on new or historic search parameters.\u00a0<\/p><h3>3. Asset History Tracking<\/h3><p>Retaining asset history in one well-organized and accessible location is critical for successful version control. Many DAM platforms allow for the retention of old variations, which clarifies how multiple versions relate to one another.<\/p><p><a href=\"https:\/\/learn.evolphin.com\/evolphin-zoom\/media-managers\/organize-content\/metadata\/editing-metadata-in-visual-asset-browser\/\" target=\"_blank\" rel=\"noopener\">Applying metadata<\/a> helps to filter searches and quickly find the latest version of a specific asset while enabling teams to distinguish between current and outdated brand assets.\u00a0<\/p><p>For next-generation DAM systems, <a href=\"https:\/\/blog.evolphin.com\/every-creative-needs-role-based-access-control-rbac\/\" target=\"_blank\" rel=\"noopener\">role-based access control<\/a> can be used to restrict access to assets, to streamline the access approval process better.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-1e4b932 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"1e4b932\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-a79e8bc\" data-id=\"a79e8bc\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-689e749 elementor-widget elementor-widget-heading\" data-id=\"689e749\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">How to Choose The Best Digital Asset Management Version Control Tool For your Team<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9925f0a elementor-widget elementor-widget-text-editor\" data-id=\"9925f0a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>When it comes to choosing a version control tool for DAM, there are several key factors to consider. These include:<\/p><h3>Workflow Integration and Ease of Use<\/h3><p>The ideal version control tool should integrate seamlessly into your existing workflow and not add unnecessary complexity to your workload. With over 5,000+ integrations, Evolphin Zoom DAM easily interfaces with other applications allowing producers, editors, and stakeholders to collaborate intuitively.<\/p><p>This makes storing, sharing and collaborating on digital assets easy without leaving the platform or losing productive hours to <a href=\"https:\/\/www.atlassian.com\/blog\/productivity\/context-switching\" target=\"_blank\" rel=\"noopener nofollow\">context switching<\/a>.<\/p><h3>Feedback and Collaboration Capabilities<\/h3>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e5dca02 elementor-invisible elementor-widget elementor-widget-image\" data-id=\"e5dca02\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;_animation&quot;:&quot;fadeInUp&quot;}\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"697\" height=\"491\" src=\"https:\/\/staging.evolphin.com\/blog\/wp-content\/uploads\/2023\/05\/collaborate-11.png\" class=\"attachment-full size-full wp-image-9245\" alt=\"Digital Asset Management Version Control Allows Collaboration With Your Team\" srcset=\"https:\/\/staging.evolphin.com\/blog\/wp-content\/uploads\/2023\/05\/collaborate-11.png 697w, https:\/\/staging.evolphin.com\/blog\/wp-content\/uploads\/2023\/05\/collaborate-11-300x211.png 300w\" sizes=\"(max-width: 697px) 100vw, 697px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-70073e1 elementor-widget elementor-widget-text-editor\" data-id=\"70073e1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>A good version control tool should provide all collaborators with a simple, practical visually-led communication feature.\u00a0 Optimized for work-in-progress workflows, Evolphin Zoom DAM allows all stakeholders to comment directly on assets, with direct visibility into client feedback.<\/p><p>This reduces the risk of overlooking important comments and makes it easy to capture and track the rationale behind each change with all comments in one place.<\/p><h3>Visibility into Asset Usage and Interaction\u00a0<\/h3><p>Knowing how and when clients interact with your digital assets is crucial for making informed decisions and managing the review process effectively. With Evolphin Zoom DAM, you can monitor and manage the review process, ensuring that creative efforts are not wasted on assets that receive little or no interest from stakeholders.\u00a0<\/p><h3>Device Compatibility and Seamless Collaboration\u00a0<\/h3>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a84d1f9 elementor-invisible elementor-widget elementor-widget-image\" data-id=\"a84d1f9\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;_animation&quot;:&quot;fadeInUp&quot;}\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" src=\"https:\/\/staging.evolphin.com\/blog\/wp-content\/uploads\/2023\/05\/collection-opt-iPhone-collection-alert.png\" title=\"Collaborate anywhere, at any time and on any device\" alt=\"Collaborate anywhere, at any time and on any device - An Essential Requirement for Digital Asset Management Version Control\" loading=\"lazy\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-fb18e7d elementor-widget elementor-widget-text-editor\" data-id=\"fb18e7d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>In today&#8217;s fast-paced, increasingly decentralized work environment, it is vital to have a ubiquitous version control tool to collaborate across different devices and platforms seamlessly.<\/p><p>Evolphin Zoom DAM keeps your digital assets accessible across multiple devices, including mobile devices, ensuring that clients and stakeholders can review and provide feedback on the go without slowing down the review process.<\/p><h3>Reduced cloud storage costs with intelligent versioning<\/h3><p>Intelligent versioning is not about duplicating copies (for example, V1, V2, etc) and incurring incremental storage costs. Intelligent versioning such as that offered by Evolphin Zoom DAM is designed to be intuitive, enabling users to identify, observe and monitor changes where necessary with a simple, frustration-free process of reverting to previous versions.\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-1b9a416 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"1b9a416\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-8559cd9\" data-id=\"8559cd9\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-304fe75 elementor-widget elementor-widget-heading\" data-id=\"304fe75\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Evolphin Zoom DAM is the best digital asset management version control tool for your team. <\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a8d5923 elementor-widget elementor-widget-text-editor\" data-id=\"a8d5923\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p style=\"text-align: left;\">DAM software with built-in version control capabilities like Evolphin Zoom DAM increases your profit margins by transforming your workflows, maintaining brand consistency, and improving your team&#8217;s productivity.<\/p><p style=\"text-align: left;\">Evolphin Zoom DAM is critical to the creative process of renowned organizations like InterMilan FC, Mercedes, WorldVision, KQED, and more.\u00a0<\/p><p style=\"text-align: left;\">By supercharging your team&#8217;s productivity, automating mundane tasks, and speeding up production times, Evolphin Zoom MAM has unshackled the video production process of these organizations from dependence on manual labor to increase their profitability.<\/p><p style=\"text-align: left;\">Evolphin Zoom DAM is a strategic investment that delivers attractive ROI in content quality and output speed for organizations looking to supercharge their digital strategy by leveraging the power of industrial-strength version control. <a href=\"https:\/\/evolphin.com\/contact\/\" target=\"_blank\" rel=\"noopener\">Contact us today<\/a> for a free demo.\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>One of the most expensive graphic design errors that never made it into the media was chalked down to a small design mistake. The team designing the covers for a popular casino\u2019s slot machines sent the wrong design file version to the manufacturer, leading to thousands of dollars worth of unusable slot machine covers being [&hellip;]<\/p>\n","protected":false},"author":12,"featured_media":9253,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[59],"tags":[],"class_list":["post-9225","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-media-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Hack efficiency with Digital Asset Management Version Control<\/title>\n<meta name=\"description\" content=\"Creative Teams Collaborating Remotely? Revolutionizing Your Workflow with The Power of Digital Asset Management Version Control\" \/>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Identify Your Media Asset Management Requirements\" \/>\n<meta property=\"og:description\" content=\"Looking for a media asset management solution &amp; don&#039;t know where to start? 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