Administration

Zoom Preview Server API

This section covers the API invocations related to previews and thumbnails in Zoom. All JSON responses contain these standard fields: “success” : “true|false” “errorInfo” : “<Error msg if success is false, else this element will not be present>” “errorCode”: A key that exists in the Zoom message catalog Get Preview or Thumbnail Description:Get thumbnail or preview associated […]

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Writing Workflow Auto Task Scripts

Target Audience: This article is meant for IT staff or software developers who need to create automation within the Zoom Workflow Framework. Please configure the auto task folder on the Zoom DAM server where auto task scripts will reside as described here. Zoom Workflow framework supports inserting an auto task in the activity graph for

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Customization and Re-branding Email Alerts

Customization of Notifications You can customize the email notifications sent at the time of various milestones. You can edit the content and/or modify the look-and-feel of the notifications. A file named “custom-messages.properties” and a set of templates are provided inside the “conf/mail-templates” folder in your deployment location. The properties file is organized into two sets

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Task Manager Application

Job and task definitions happen from within the web-based console using the workflow designer as we have seen so far. The Zoom application that comes in handy to actually run, track and monitor the job and tasks is the Task Manager. The job is started on creation if it is automatic, or can be started

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Managing Zoom Workflow

In Zoom parlance, a job is an entire workflow comprising of individual work components called tasks. A job is tied to a specific project and comprises of one or more tasks. Each task has one or more owners and has a specific set of assets to work upon. The set of assets could be assigned

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Custom Workflow Metadata

Zoom Workflow supports the addition of metadata to Jobs or Tasks. This metadata is useful for categorization, as well as, reporting/analytic of workflow performance based on them. How to Set-up Custom Workflow Metadata Open the Zoom Server’s Web Management Console (http://<server address>:<port e.g. 8443>). In the left panel open the tab Team Workflow > Workflow Metadata.

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Enable Workflow Module

Zoom workflow is a licensed component and you must have an appropriate license to be able to use it. Once you have a valid license loaded, you can check the web-based administration console to verify that the workflow management menu option is indeed enabled, as indicated in the screenshot below.   From Zoom 5.5 onwards,

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Setup Office Previews

Zoom does not by default provide previews of Microsoft Office documents like Word, Excel, PowerPoint, etc. But with the custom format mechanism available in Zoom 5.2 or greater, there is a way to resolve this gap nicely. This post covers the steps needed to accomplish this exercise. Note: With version 8.0 or higher, we have made

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Archive Management

You can manage Zoom archive and restore operations to move content from online to offline storage (such as LTO, Cloud-based e.g. Amazon S3) as well check on the statuses of assets in the repository from the Web-based Administration Console. Make sure you have the appropriate license and have configured the archive location as shown in the

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Zoom Custom Formats

In 5.2 or greater, Zoom custom formats can be used to control how previews can be rendered for assets stored in the repository. Zoom bundles preview generation tools that by default generate previews for a wide variety of file types. Over and above that, Zoom also provides the necessary hooks for the administrators to configure Zoom’s internal or any external preview-generation tool.

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Backup Zoom Servers

Zoom Database Server Backup It is always important when installing Zoom to have a backup plan for key files in the unfortunate event that a system failure occurs. Fortunately, backing up the Zoom system can be configuring any enterprise backup system. Zoom’s RevDB database allows the database to be backed up even while Zoom is

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Configuring Archive Module

Available Archive Modules Enable Archive Management License Archiving is an optional feature that is available only to deployments that hold an appropriate license. You can check your license information in Zoom’s web-based administration console. To check the license information, log on to your administration console in a browser at a URL like this: http://zoomserver:8443/ From

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Configuring LDAP

For many organizations, LDAP Server is a key way to allow their users to log into multiple systems. Evolphin Zoom has native support to integrate with your LDAP Server, including popular Directory Services, like Microsoft Active Directory and Novell Directory Service. The following instructions provide you with information on how to fetch the desired subset

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Configuring Preview Server

The Preview Server enables preview generation for the Zoom setup. It acts as a cache between various Zoom Clients and the Zoom Server.Preview Server needs a running Zoom server to work with, without any Zoom server Preview Server won’t work and can’t serve the request. Prerequisites/Checklist Up and Running Zoom server. It may be on

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Configuring or Moving Database Location

By default, the Zoom database is installed in the following locations: OS Path Linux [ZoomDir]/db Windows C:\Program Files (x86)\Evolphin\DAM\db directory There are a number of sub-folders that are contained within the db folder. The db has a few components: Folder Description filedata Stores the file data information for any of the assets stored in Zoom. redo The

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